How To Find Missing Files In Lightroom

So you’ve been hit by a greyed out a folder or an exclamation mark in Lightroom. You aren’t able to find your Lightroom files, and you can’t figure out how to reaccess them. Are your photos gone for good? Are all your edits gone? Fortunately not. You’ve just run into a problem where the physical image file has been moved, renamed, or deleted from your computer. Luckily you can find missing files in Lightroom with relative ease using the tips outlined in this article.

What Causes Lightroom Files To Go Missing In The First Place

searching-for-lightroom-files

Before we talk about how to find your image files, it’s important to know why they have gone missing. The reason files can go missing is that Lightroom does not physically store your photos in the program.

Instead, it reads information from where your photo is saved and displays it in the program.

When you import a photo to Lightroom, the program will copy the file names and folder hierarchy from your computer. If your file is stored inside the ‘Vacation’ folder on your computer, it will be shown in the ‘Vacation’ folder in Lightroom.

That’s why it’s crucial to organize your image files before you import!

If you start to play around with file or folder names on your computer, it can leave Lightroom feeling confused.

For example, if you renamed your folder to ‘Summer Vacation’ instead of ‘Vacation’, Lightroom would lose that folder.

Since the ‘Vacation’ folder no longer exists on your computer, Lightroom doesn’t know where to access those files.

Fortunately, you can help Lightroom relink your files by pointing in the right direction.

How To Tell If Your Photos Are Unlinked Or Missing In Lightroom

There are a couple of signs that will tell you whether or not your files have gone missing in Lightroom.

For individual files, you’ll notice an exclamation mark beside them. This is an alert telling you that the image is missing/unlinked.

missing-photo-in-lightroom

If an entire folder is missing, it will appear greyed out in your folders tab. Your folder icon will have a question mark beside any folders that have become unlinked.

missing-folder-icon

In some cases, you may notice that an entire group of folders is missing. In this case, the parent and child folders will all have the question mark icon and appear greyed out.

missing-parent-folder-in-lightroom

It is possible only to have one or two files unlinked from a specific folder. If that’s the case, try to think back to when you might have modified the files on your computer.

Perhaps you moved them to a new folder or just renamed them. If that’s the case, it will be an easy fix!

How To Find Missing Photos In Lightroom

There are a few ways to find missing photos in Lightroom. Let’s go over a few situations and fixes for this problem.

– Check That Your Hard Drive Is Online

This only applies if you’re using an external hard drive to store your photos. All your files may have gone offline because your hard drive isn’t connected correctly.

You’ll be able to tell simply by looking at the drive tab and seeing whether or not it’s greyed out.

If the drive is greyed out, it means it’s not connected to your computer.

disconnected-hard-drive

Try reconnecting it or make sure it was connected in the first place! This is an easy fix that will instantly find missing files in Lightroom.

reconnected-hard-drive

– Locating Individual Files

If an individual file is offline, you can locate it by clicking on the exclamation mark icon.

A prompt will appear, asking whether or not you want to locate the file. Click locate.

You’ll be directed to your Explorer (Windows) or Finder (PC) to locate your file. If the file’s already offline, it’s likely you just renamed or moved the file to a different folder.

Try to think of where you might have moved it to or search for the file name directly.

find-missing-photo-with-new-name

If other individual photos have gone missing from Lightroom, you can select the ‘Find Nearby Missing Photos‘ option.

find-nearby-missing-photos

Through this option, Lightroom will automatically relink other files that get found nearby. This is an easy way to speed up the processing when locating missing files!

– Locating Parent Folders

A parent folder is a top-level folder that all your other folders reside in. For example, your parent folder might be listed as ‘2020’, and inside are related folders like 01-12-20, 02-09-20, 02-11-20, and so on.

parent-folders

If you locate the parent folder, you will also relink all the related child folders inside as well.

To relink a parent folder, right-click on the folder, and select find missing folder.

find-missing-parent-folder-in-lightroom

Once again, you’ll be directed to your Explorer (Windows) or Finder (PC) to locate the folder.

Find the folder in its new location.

relink-parent-folder-in-lightroom

If you’ve renamed the folder, you can still select it. Just remember it will rename the folder to match in Lightroom.

relinking-all-folders-under-parent

– Locating Child Folders

A child folder is a sub-level folder found within a parent folder. These may go missing if you merge two together, put it in a new location, or rename it completely. The processing of finding these missing folders in Lightroom is mostly the same as for the parent folders.

missing-child-folder

To relink a child folder, right-click on the folder, and select find missing folder.

find-missing-child-folder

You’ll be directed to your Explorer (Windows) or Finder (PC) to locate the folder.

Find the folder in its new location. Select it to relink the files in Lightroom.

updated-child-folder-name

If you changed the folder name, you can still relink, but Lightroom will replace the old name to match the updated version.

 

How To Locate Files You Have Deleted From Your Computer

The topics I’ve covered above will only help you to find missing files in Lightroom if they aren’t deleted. If you’ve just moved or renamed a file, it’s much easier to deal with and locate. So what if you’ve thrown those files into the trash and want to get them back?

If that’s the case, you only have two different options.

Option 1: Locate Your Files In The Trash Bin

If you’ve just moved your files to the trash bin, but haven’t emptied it, then crisis averted!

All you need to do is select the files you want and move them out of your trash bin.

finding-photos-from-trash-on-computer

Once you’ve moved them to a new location (that’s not your trash bin), go back to Lightroom and locate your files. You can use any of the methods listed above to do so.

Option 2: Use A File Recovery Software

If you’ve emptied your trash bin and the files are gone for good, you’ll need to resort to a file recovery software.

There are a few worthy options out there, but Disk Drill tends to do the best job. It also is free up to 500Mb so that you can access your most recent deleted files at no charge!

But What About Lightroom Backups?

You may be wondering about using a Lightroom backup to help restore any deleted files.

Lightroom-backups

Unfortunately, this doesn’t work because these backups only hold information in your catalog, not the actual image files. Lightroom backups contain information such as image location, ratings, tags, metadata, photo adjustments, and more.

They do not back up your actual image files. In the event your files have been deleted, Lightroom backups won’t offer much help.

Ways To Prevent Files From Going Missing In Lightroom

Mistakes happen, and it’s super common for files to become unlinked in Lightroom. Rather than having to go through the steps outlined here continually, you can take smarter actions in the future.

Let’s go over a few simple ways to prevent Lightroom files from going missing.

1. Organize Your Folders And Images Before You Import

The most common reason photos will go offline in Lightroom is because they get organized after import.

If you’ve put your pictures into Lightroom but then organize your drives after, you’re in for a world of struggle.

Put your images in the correct folders, with the proper names before you import them. This way, you have it right from the get-go and don’t have to go through the relinking process in the future.

2. Stay On Top Of Missing Files

It’s possible that some files just go missing without you realizing it. Maybe you made a small change or merged two folders without thinking much about it.

You’ll still end up with a missing file icon in Lightroom, but it’s important to deal with it right away.

If you get in the habit of leaving files unlinked, they’ll just build-up more and more. Before you know it, you won’t know where things are or what you did with them.

To avoid the challenge of locating files you don’t remember, actively resolve your missing files as soon as possible.

3. Move Your Files In Lightroom, Not Your Hard Drive

The reason most files go missing is that you’ve moved them away from their original location.

Of course, there’s nothing wrong with this, but Lightroom likes to be kept in the loop. If you want to move around specific photos, you can do so in Lightroom.

After selecting an image, you can drag and drop it to another folder. This will move the file both in Lightroom and on your drive.

moving-file-to-new-folder-in-Lightroom

Since Lightroom knows precisely what’s going on, the file never goes offline! The same can be done with folders.

moving-lightroom-filesmoving-lightroom-files-to-new-folder

4. Backup Your Photos

If you’re a part of the camp who completely deleted their files, consider backing up your photos. Creating backups would quickly resolve any problems if you accidentally delete your images.

This way, you don’t need to play around with file recovery software and can avoid the stress of recovering files.

Conclusion

Figuring how to find missing files in Lightroom can seem pretty stressful. You aren’t sure where your file went, how it got lost, or if you can get it back. Fortunately, the tips outlined here offer you a great way to find your missing files and prevent losing them in the future.

If you found this article useful, be sure to share it with a friend and help support this blog!

Be sure to subscribe to my weekly newsletter for more photography and photo editing tips delivered straight to your inbox!

[convertkit form=1312441]